How to Write a Blog

How to Write a Blog

Adding new blog posts to your site is an easy process. The follow tutorial will cover the following sections:

  • Logging to your site
  • Viewing all your blog posts
  • Adding a new blog post
  • Adding titles and text
  • Saving and publishing your blog post
  • Adding images, galleries and other media
  • Adding links

 

1. Login to your site

1. You can login to your website by going to your domain name and adding /login to the end. An example would be http://yourdomainname.co.za/login (replace yourdomainname with your actual website name)

2. You will be prompted for your username and password. Enter the username and password supplied to you by Web Africa and click Login. Make sure you use the correct username and password.

3. You will then be directed to the Dashboard where you may now manage and wriet your blog posts.

4. Click on Posts in the lefthand sidebar menu

Posts are typically blog entries – a series of articles, listed (usually) reverse-chronologically. You can also use the blog concept if you have a site where you need to display your ‘latest news’ or even just company updates. Basically, any information that gets updated on a semi-regular basis can benefit from the ‘blog’ functionality. Whether that’s a traditional blog, your company’s ‘latest news’ or even just your own personal updates.

After clicking on the Posts menu option in the lefthand sidebar, you’ll be shown a list of Posts that your site contains. Among the information displayed is the Post Title, the Author, Categories, Tags, No. of Comments and either the Date Published, Date Scheduled or the Date the Post was Last Modified. The Posts screen will look similar to the screen below.

Posts

At the top of the page you can view how many Posts in total you have in your site, how many are Published, Scheduled, Sticky, Pending, in Draft or in the Trash.

When hovering your cursor over each row, a few links will appear beneath the Post title.

  • Edit – Will allow you to edit your Post. This is the same as clicking on the Post title
  • Quick Edit – Allows you to edit basic Post information such as Title, Slug, Date plus a few other options
  • Bin – Will send the Post to the Bin / Trash. Once the Trash is emptied, the page is deleted
  • View – Displays the Post. If the Post hasn’t been published yet, this will say Preview

Next to each Post title is a checkbox. This allows you to perform an action on multiple items at once. You simply check the Posts that you would like to affect and then from the Bulk Actions dropdown select either the Edit option or the Move to Trash option and then click the Apply button. The Edit option will allow you to edit the Categories, Tags, Author, whether to allow Comments and Pings or not, the Status and whether or not the Posts are ‘Sticky’. The Move to Trash option will move the selected items to the Trash.

You can also filter the pages that are displayed using the dropdown lists and the Filter button.

At the top of the list of Posts there are also two icons that change how the list is displayed. Click the List View icon to display the posts in the traditional List View or click the Excerpt View icon to display a short excerpt from the Post underneath the Post title.


2. Adding a new post

To add a new Post, hover over the Posts menu option in the left hand navigation menu and in the fly-out menu, click the Add New link. Alternatively, click the Posts menu option and then click the Add New link underneath, or the Add New button at the top of the page. You will be presented with a page similar to the image below:

Adding a new post

 


3. Adding Titles, text and images 

The editor used to enter content into your Page or Post is easy to use. It’s much like using a regular word processor, with toolbar buttons that allow you to Bold (B) or Italicise (I) text or enter in Headings (Paragraphs) or bullet point lists.

Visual Editor

At the top of the editor there are two tabs, Visual and Text. These switch the editor view between the Visual Editor and the Text editor. The Text view will enable you to view the HTML code that makes up your content. For the more experienced users this can be helpful at times but for those not familiar with HTML tags, it’s not recommended.

When creating a new Page or Post, the first thing to do is enter in your title in the top entry field where it says Enter title here. After moving the cursor down to the editor a new Permalink is created for your page. Permalinks are the permanent URLs to your individual Posts, Pages and Categories. Though not usually necessary, you can manually edit your permalink by clicking on the actual permalink (the part after the domain name with the yellow background) or by clicking the Edit button next to it. Once you’ve modified it, click Ok to save or Cancel to cancel your changes.

At the top of the editor where your content is written, there are numerous formatting buttons. Clicking the Toolbar Toggle button (Toolbar) will show or hide a second line of formatting buttons which gives you extra functionality. The editor buttons perform the following functions:

Add Media Add Media – Used to upload and insert media such as images, audio, video or documents
Bold Bold – Bold text
Italic Italic – Italicise text
Strikethrough Strikethrough – Add a strikethrough to your text
Bulleted List Bulleted List – Create an unordered (bullet point) list
Numbered List Numbered List – Create an Ordered (numbered) list
Blockquote Blockquote – Used as a way of showing a quote. How this looks will be entirely dependent on the Theme that your site is currently using
Horizontal Line Horizontal Line – Inserts a horizontal line into your page
Align Left Align Left – Align text to the left
Align Center Align Center – Align text in the center of the page
Align right Align Right – Align text to the right
Insert Link Insert/Edit link – Used to create an HTML link to another page or website. The text that you want to link needs to be highlighted first before the button become will become active.
Remove Link Remove Link – Remove the HTML link from the selected link. Your cursor must be sitting on an active link for the button to be active
Insert read more Insert Read More Tag – Inserts the More tag into your Page. Most blogs only display a small excerpt of a Post and you’re required to click the Post title or a “Read more…” link to continue reading the rest of the article. When you insert a “More” tag into your Post, everything prior to the tag is considered as this excerpt. Most times you’d only use this button when you’re creating a blog Post, rather than a Page
Toolbar Toolbar Toggle – Used to show or hide the second row of formatting buttons on the editor toolbar
Distraction Free Writing Distraction Free Writing – Clicking this button will enlarge the editor so that it fills the browser window. Clicking the Exit fullscreen link at the top of the screen will reduce it back to its original size
Paragraph Style – Used to format the Page text based on the styles used by the current Theme
Underline Underline – Underline your text
Align Center Justify – Align text on both the left and right (ie. justify)
Text Color Text Colour – Use to change the colour of text
Paste Text Paste as Plain Text – Copying & pasting text from other sites or word processors sometimes leaves the text formatted differently to what you were expecting. The reason for this is that quite often the HTML tags or codes that formatted the original text are pasted along with the text itself. To avoid this, Paste as Text will strip all these formatting and HTML tags. The Paste as Text option acts like a toggle, staying on until you turn it off by clicking the button again or until you save your page content
Clear Formatting Clear Formatting – Use this to remove all the formatting (eg. Bold, Underline, text colour etc..) from the highlighted text
Special Character Special Character – Used to insert special characters not easily accessible via the keyboard (eg. ¼, ½, ¾, ©, €, Ö etc..)
Decrease Indent Decrease Indent – Removes one level of indenting
Increase Indent Increase Indent – Indents text by one level
Undo Undo – Undo your last action
Redo Redo – Redo your last action
Keyboard Shortcuts Keyboard Shortcuts – Displays information about the WordPress visual editor along with keyboard shortcuts
 Visual Text Visual/Text – Switches the editor view between the Visual Editor and the Text editor. The Text view will enable you to view the HTML code that makes up your content. For the more experienced users this can be helpful at times but for those not familiar with HTML tags, it’s not recommended

 

4. Saving and Publishing Content

Once you’ve added all your content to your Page or Post you have the option of Saving the Page as a Draft or Publishing the page. Clicking the Save Draft button will simply save your Page/Post. This is handy if you would like to come back at a later date to add more content or if you’re simply not ready to publish yet.

Publishing Content

Clicking the Publish button will save your Page/Post and publish it on your website.

Clicking the Preview button will show you a preview of the current Page/Post.

There are also several options available when saving. By default the Status is set to Draft but this can be changed by clicking the Edit link just to the right of Status: within the Publish panel.

  • Pending Review means the draft is waiting for review by an editor prior to publication.
  • Draft means the post has not been published and remains a draft for you.

You can also change the visibility of the Page by clicking the Edit link just to the right of Visibility: within the Publish panel.

  • Public is the default and means the page is viewable to all. There is also an option to make the Post ‘sticky’. Sticky posts are placed at the top of all blog posts and stay there even after new posts are published.
  • Password Protected allows you to assign a password to your page. Only people who have the password will be able to access the page.
  • Private hides the content from the public completely. Normal users and visitors will not be aware of private content. You will only see the private content when you are logged into your WordPress blog.

By default, when you click the Publish button your Page/Post is published immediately. To change this, click the Edit link just to the right of Publish immediately within the Publish panel. You can then select the date and time that you’d like to schedule your Page/Post to be published. You must also click the Publish button when you have updated the date and time fields to publish at the desired date and time.


5. Reviewing Past Revisions

When you’re editing your Post or Page, the number of revisions for that particular Post or Page is shown in the Publish Panel, if you have any.

Use the slider at the top of the page or click the Previous and Next buttons to navigate through your various Post or Page revisions.

Content that has been deleted will be shaded red and content that has been added will be shaded green. If there is content that is shaded dark red and/or dark green, it’s highlighting specific content that was removed or added. If the paragraph or line is simply light red and/or light green, then the whole paragraph or line was affected by the change.

You can also compare two different revisions by clicking the Compare any two revisions checkbox at the top of the page.

If you’d like to restore a previous revision, click the Restore This Revision button.


6. Adding Images, Galleries and Other Media

Please review the guide to adding images here.


Please review the guide to adding links here.


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